New Medical Photography Solution: ConXMedia

SynApps has created a content capture and retrieval solution for medical imagery
Due to a combination of patient safety and legal reasons, a growing number of UK hospitals need the capability to take external photographs of patients e.g. bed sores, bruising and rashes.
Prior to current budget restrictions in the NHS, there would have been a dedicated internal resource (such as a hospital professional photographer) but these days ward sisters have digital cameras – but without a process and technology to support them, the photography is not backed up, secure or indexed.

As a result, there is no control or management of these images. Sometimes, they will have the patient and hospital ID included, but often barely that. Meanwhile these images are not being backed up properly and there is no link to other hospital systems. This equally applies to video of operations, or medical procedures used for training and due diligence.

Until now, there has been no viable solution on the market that would help address the proliferation of such data files and minimise the associated storage and administrative difficulties (plus meet information governance requirements).
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Step forward SynApps’ new ConXMedia software – a tool that automates this process, allowing hospitals to enhance patient care and minimise their legal and financial risks.

The medical capture and retrieval solution was created in partnership with a large NHS Trust and offers a fully Backed up, Accessible/Searchable, Secure and Indexed photography solution linked to a unified patient record.

The ConXMedia system does this by using a wi-fi enabled memory card that captures the photo/video and downloads it on to a network drive, so it’s backed up from the start. It then validates the clinical information associated with this particular image by doing a look up on a PAS or HISS, so that when it files in the VNA (Vendor Neutral Archive), the hospital and patient ID are accurate. Where the system can’t immediately validate, there is an interface to enter details in. Thumbnails of photos and a lightbox for video are also provided, so users can then pick, index and save to the VNA.

Benefits

Capture

  • Digital Media (photographs/Video etc..) captured and downloaded to a monitored file system via cable or wifi. Different folders can be adopted to separate digital media by operator/department and provide key index data Provides for migration of archive data and day forward
  • Provides for migration of archive data and day forward

Extraction & Validation

  • Extracts digital media from file system and any metadata from filename or folders
  • Validates and enriches metadata to ensure completeness of patient metadata
  • Appends additional patient metadata from hospital Master Patient Index

Index

  • Optional step for manual indexing of digital media
  • Indexing Web Application provides thumbnail views of content
  • Provides multi-user queues of outstanding work and different operators/departments may have different queues
  • Provides improved productivity through bulk indexing
  • Uses hospital MPI lookup for patient data

Export

  • Exports images to VNA/ECM repository (or any Picture Archiving and Communications System [PACS])
  • Provides a secure long-term vendor neutral archive for critical patient content
  • Preserves original content format
  • Registers with XDS (Cross-Enterprise Document Sharing) and provides for sharing with other hospitals and hospital systems

Retrieval

  • Provides for retrieval of images using any viewer that is capable of displaying images e.g. JPEG for an XDS consumer client or J4Care Viewer
  • Allows content to be viewed alongside other patient content e.g. radiology images, reports etc.

Talk to the team at SynApps and find out more.


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